Leave of Absence (Policy AA-30)

A Leave of Absence (LOA) is a break from Clarkson College for a specified period of time. Permission for an active student to have a LOA requires the approval of the student’s advisor or program director, along with the reason for the request on the Change of Registration form. Leaves are granted for a minimum of one (1) semester and a maximum of three (3) consecutive semesters. Any student on a LOA who does not register in any classes after the time they have indicated or within three (3) consecutive semesters will be automatically withdrawn from the College and are then subject to the Readmission policy (AD-10).

Active Duty Service Member or Spouse

Any active duty service member, including a member of a state National Guard or reserve forces or a spouse of a duty service member with dependent children, who is called to perform either state or federal military duty that would interfere with the member’s ability to complete the current term of instruction, will be granted a LOA, upon submission of a copy of written orders. LOA’s will be granted for the periods of active duty. A LOA is not granted for voluntary active duty or training when the member could schedule the training to avoid a conflict with school instruction. Academic standing prior to being ordered to military duty will be restored, upon his or her release of duty, without loss of status, academic credits previously earned, scholarships or grants awarded by the college. The leave cannot exceed five (5) years. One of the following options will be granted:

  1. To withdraw from the student's entire registration and receive a full refund for the student’s current semester of tuition and mandatory fees.
  2. To make arrangements with the student's instructors for course grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student's registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
  3. Make arrangements with only some of the student's instructors for grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped, and the tuition and mandatory fees for the course refunded.

Procedure:

  1. A LOA must be completed on the Change of Registration form. Documentation of student communication should be included with the form. Any student who has been placed on a leave that has not returned communication with their program director/advisor will only be allowed to do so for one (1) semester.
  2. The form must be submitted to the Registrar’s Office prior to census day of the semester in which the LOA will start.
  3. The form is then submitted from the Registrar’s Office to the Financial Aid Office for further contact with the student.
  4. The Student Accounts will receive the form for active duty service members.