Leave of Absence (Policy AA-30)
A Leave of Absence (LOA) is a break from Clarkson College for a specified period of time. Permission for an active student to have an LOA requires the approval of the student’s advisor or program director, along with the reason for the request on the Change of Registration form. Leaves are granted for a minimum of one (1) semester and a maximum of three (3) consecutive semesters. Any student on an LOA who does not register in any classes after the time they have indicated or within three (3) consecutive semesters will be automatically withdrawn from the College and are then subject to the AD-10 Readmission policy.
Active-Duty Service Member or Spouse
Any active-duty service member, including a member of a state National Guard or reserve forces or a spouse of a duty service member with dependent children, who are called to perform either state or federal military duty that would interfere with the member’s ability to complete the current term of instruction, will be granted an LOA, upon submission of a copy of written orders. LOAs will be granted for the period of active duty. An LOA is not granted for voluntary active duty or training when the member could schedule the training to avoid a conflict with school instruction. Academic standing prior to being ordered to military duty will be restored, upon his or her release from duty, without loss of status, academic credits previously earned, scholarships, or grants awarded by the College. The leave cannot exceed five (5) years. One of the following options will be granted:
- To withdraw from the student's entire registration and receive a full refund for the student’s current semester of tuition and mandatory fees.
- To make arrangements with the student's instructors for course grades or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student's registration shall remain intact, and tuition and mandatory fees shall be assessed for the courses in full.
- To make arrangements with only some of the student's instructors for grades or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact, and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped, and the tuition and mandatory fees for the course refunded.
Procedure:
- An LOA must be completed on the electronic Change of Registration form.
- Any student who has been placed on leave that has not returned communication with their program director/advisor will only be allowed to remain on leave for (1) one semester.
- An LOA will be granted for active-duty service members or spouses for the periods of active duty. Voluntary active duty or training would not be granted the extended LOA beyond three semesters.
- The form must be submitted to the Registrar’s Office prior to the census day of the semester in which the LOA will start.
- The form is then submitted from the Registrar’s Office to Student Accounts for further contact with the student.
Academic Policies and Procedures
- Academic Integrity (Policy SW-25)
- Academic Probation (Policy AA-20)
- Academic Travel Abroad Release (Policy SW-11)
- Academic Year
- Access to Campus Facilities (Policy SW-28)
- Academic-Related Activities and Travel Release (Policy SW-40)
- Admissions (Policy AD-1, AD-2, and AA-57)
- Advanced Standing Credit (Policy AA-47)
- Articulation Agreements
- Assessment of Student Success Skills (Policy OG-23)
- Last Date of Attendance (Policy AA-63)
- Auditing a Course (Policy AA-35)
- Background Checks and Drug Screening for Students (Policy SW-23)
- Clarkson College Behavioral Intervention Team (Policy SW-24)
- Bookstore Voucher (Policy SA-2)
- Cancellation of Course (Policy AA-36)
- Change of Personal Information
- Undergraduate Class Standing (Policy AA-38)
- Code of Conduct (Policy SW-18)
- Public Complaint (Policy OG-20)
- Copyright (Policy IT-4)
- Coursework Categories for Undergraduate Degrees
- Credit Hour Definition (Policy AA-55)
- Crime Awareness & Campus Security (Policy SW-5)
- Undergraduate Deans List (Policy AA-27)
- Degree Plan (Policy AA-5)
- Dismissal (Policy AA-24)
- Drug and Alcohol (Policy SW-15)
- Computing Policy (Policy IT-2)
- Email (Policy IT-1)
- Emergency Notification, Response and Evacuation (Policy SW-30)
- Emotional Support Animal (Policy SW-38)
- Family Education Rights & Privacy Act (Policy SS-9)
- Financial Aid Award (Policy FA-19)
- Forms Submission
- Freedom of Expression (Policy OG-22)
- Grade Change (Policy AA-37)
- Grade Point Average (Policy AA-29)
- Grade Reports
- Letter Grades and Quality Points (Policy AA-6)
- Academic Honors (Policy AA-16)
- Graduation Requirements (Policy AA-8)
- Student Grievance (Policy SW-14)
- Health and Safety Requirements (Policy SW-7)
- Identification Badge (Policy SS-10)
- Incomplete Grades (Policy AA-10)
- Independent Study (Policy AA-41)
- Information Security Program (Policy IT-9)
- Institutional Repository (Policy OG-30)
- Institutional Review of Research Involving Human Subjects (Policy OG-8)
- International Admissions & Transcripts (Policy AD-2)
- Law Enforcement on Campus (Policy SW-33)
- Leave of Absence (Policy AA-30)
- Liability Insurance (Policy SW-12)
- Library Collection Development (Policy OG-29)
- Media (Policy OG-12)
- Missing Student (Policy SW-34)
- New Student Experience Resources and Requirements (Policy AA-62)
- Equal Opportunity and Non- Discrimination (Policy SW-1)
- Student Location & Disclosures for Professional Licensure or Certification Disclosure (Policy OG-33)
- Online Education
- Organizational Governance-Policy Guidelines (OG-15)
- Petition for a Course Offering
- Student Petition for Reconsideration (Policy SW-22)
- Privacy (Policy IT-3)
- Program Completion (Policy AA-17)
- Progression (Policy AA-2)
- Readmission (Policy AD-10)
- Registration/Add a Course (Policy AA-32)
- Reporting Criminal Offenses (Policy SW-36)
- Credit Hour Residency Requirement (Policy AA-28)
- Records Retention (Policy OG-2)
- Right of Students with Disabilities (Policy SW-2)
- Security Awareness Programs (Policy SW-37)
- Service Animal (Policy SW-39)
- Interprofessional Education and Service Requirements (Policy AA-54)
- Sexual Misconduct (Policy SW-27)
- Non-Smoking (Policy SW-16)
- Social Media (Policy OG-28)
- State Authorization
- Student Classifications & Status
- Student Parking (Policy SS-1)
- Transcripts
- Transfer Credit (Policy AA-52)
- Weather-Related School Closing (Policy OG-4)
- Withdrawal From Course Grade (Policy AA-3)