Leave of Absence

A leave of absence (LOA) is a time specific withdrawal from Clarkson College. An active student must request in writing a Leave of Absence along with the reason for the request on the change of registration form. Permission for a leave of absence requires the approval of the student’s advisor or program director. Leaves are granted for a minimum of one semester and a maximum of three consecutive semesters; however, financial aid repayment will begin after 180 days. Any student on a (LOA) who does not register in any classes after the time they have indicated or within three consecutive semesters will be automatically withdrawn from the College.

Readmission to the College, after withdraw, may be possible through the application process. Students who withdraw from the College and want to reapply will be subject to the provisions of all applicable fees and the most current Catalog at the time of readmission. Readmission is not guaranteed.

Any active duty service member, which includes a member of a state National Guard or reserve forces or a spouse of a duty service member with dependent children who is called to perform either state or federal military duty that would interfere with the member’s ability to complete the current term of instruction, will be granted a leave of absence, upon submission of a copy of written orders. Leave of absences will be granted for the periods of active duty. Leave of absence are not granted for voluntary active duty or training when the member could schedule the training to avoid a conflict with school instruction. Academic standing prior to being ordered to military duty will be restored upon his or her release of duty, without loss of status, academic credits previously earned, scholarships or grants awarded by the college. The leave cannot exceed five years. One of the following options will be granted:

  1. To withdraw from the student's entire registration and receive a full refund for the student’s current semester of tuition and mandatory fees.
  2. To make arrangements with the student's instructors for course grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student's registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
  3. Make arrangements with only some of the student's instructors for grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped and the tuition and mandatory fees for the course refunded.

Procedure

  1. A student requests a Leave of Absence on the Change of Registration form.
  2. The form, must be submitted to the Registrar’s Office prior to census day of the semester in which the LOA will start.
  3. The form, is then submitted from the Registrar’s office to the Financial Aid Office for further contact with the student.
  4. The Business Office will receive the form for active service members